Intermediate/Advanced Guidelines and Protocols

COURSE SPECIFIC

PROD 390/392 · PROD 490/492 · PROD 550 · PROD 380/580 · PROD 600 · PROD 650 · SCWR 680

ALL PROJECTS

PLEASE READ COMPLETELY and CAREFULLY

For a workflow for submitting Intermediate/Advanced Projects for approval, click here.

Questions? We have answers! Come on into SPO on the Westchester or at PVC.  Additionally, you are always welcome to set up a preliminary meeting before the 3-Week approval meeting with Deb for Prod 390 and Prod 392/492 documentary projects OR with Jenny for PROD 550 OR with Laura for Prod 490. Select the 30-minute meeting option on the Bookings page.

SUBMISSION PROCEDURE

Attend the SFTV Scheduling Meeting FRIDAY, January 13th. For specific times and more information, please review your specific course guidelines. Visit our calendar or LEO for Zoom links. Scheduling your weekend to film your project is done through a number draw. If there is a slot available for your desired weekend you can lock in that weekend.  Be advised that you should have a PLAN B and C in case you draw a low number.

Submit your project FOR APPROVAL NO LESS than 3 weeks prior to your filming weekend in SFTV on TAP. To submit on TAP, you will need:

  1. Shooting Script with proper cover sheet, scene plugs, scene #s – with your Professor’s approval*Note: Prod 392/492 – the above will be a treatment with production details 
  2. A StripBoard (Movie Magic Scheduling Horizontal C) THAT CORRESPONDS with your SHOOTING SCRIPT AND your SHOOT DATES. Your Scene #s should match your script.  Please make sure you have provided CAST #s for your cast so those #s appear on your stripboard.  
  3. A Movie Magic Budget with figures that will cover your anticipated production needs, i.e., locations, permits, non-LMU crew/cast, food, etc., See budgeting and prep resources for assistance.
  4. Your filmmaker agreement deal memo
  5. Your Cast and Crew list (What is known at submission) entered into the on-tap Cast/Crew template. You can always return to make updates.

AFTER YOU SUBMIT

  • Book a ONE HOUR APPROVAL MEETING time with your PAT approver here. We will need 2 days to read your script and prepare for your meeting.  Your Producer,  1st AD and HSS should attend your approval meeting with you.  At this meeting you will be provided with a Checklist of documents and items to complete before you can be greenlit on your filming weekend
  • After your meeting, your script will be reviewed viewed by Risk Management for any final inquiries or approval.
  • Equipment Reservations and Lottery
    • Submit your equipment reservations for the equipment lottery the Thursday, 2 weeks before your shoot weekend. For more details:

THINGS TO KNOW ABOUT ON-SET WORK:

  • Vaccinations
    • All Cast/Crew are required to be  UP TO DATE on their COVID VACCINATIONS  – we require sets that are  100% vaccinated
      • Non-LMU cast/crew MUST provide proof that they are up to date on their COVID Vaccinations. Up to date is defined as being a person who has received all recommended vaccines and boosters when eligible.  
        • PROD 392/492 Documentaries may be excluded from the 100% threshold on a case by case approval
  • Testing
    • Rigorous Testing is very much still required on all ADV/INT Projects:
    • It is required that EVERYONE on your cast/crew test with a PCR test no more than 2 days before they are required on set OR an ANTIGEN test the day before required on set
    • ***IT IS STRONGLY ADVISED THAT YOU ALSO TEST ALL PARTICIPANTS EARLIER IN THE WEEK TO ALLOW TIME FOR RE-CASTING/RE-CREWING IN CASE OF A POSITIVE TEST RESULT.***
    • All tests must be uploaded to your On-Tap project submission before filming begins.
    • All projects filming for over 3 consecutive days will be required to test AGAIN  mid-show.
    • Additional day of testing may be required for projects with intimate scene work.
  • CREWING
    • An LMU student will serve as the COVID HEALTH SAFETY SUPERVISOR (HSS) and is required on all projects (Prod 392/492 may be exempt from this requirement.)
    • Students may also hire a PROFESSIONAL INDUSTRY TRAINED COVID Compliance Supervisor to work on-set.
    • This is a dedicated role to assist with COVID compliance coordination in prep and must be present on set at all times. This role cannot be shared with the 1st AD or a Producer (if a producer is required to be off set).

BEST PRACTICES AND OTHER GUIDANCE

Testing, social distancing and masking rules have kept cast and crew safe from COVID-19 outbreaks on-set. LMU SFTV continues to adhere to Industry guidelines when working with non-LMU cast and crew.

  • No Visitors are allowed on your set.
  • It is still the best practice to avoid CLOSE CONTACT when working together or with those outside of your household. Close contact is defined as being less than 6-feet away from another person for NO MORE THAN 15-minutes in a 24-hour period.
  • Masking is strongly encouraged for crew and for cast on-set when not on camera on set for indoor locations and is encouraged at all times on any set.
  • All Cast and Crew should wash hands with soap and water or sanitize throughout the workday.
  •  Limit sharing of equipment, props, wardrobe, or tools.
  • For more information about SFTV COVID Policies and Resources, click here.

OTHER PRODUCTION PROTOCOLS AND REQUIREMENTS

The items listed below are outlined as they are the most common questions and elements brought to the PAT team for review.  They are by no means all the guidelines and protocols.  It is a Cliffnotes version of what you should know before submitting your script for approval.  

PLEASE REVIEW SPECIFIC AREAS OF THE PRODUCTION HANDBOOK FOR INFORMATION ON YOUR FILM’S PARTICULAR ELEMENTS:

ALL Students should review their course syllabus and one sheet for additional specs and filming guidelines and violations policy.  

Please review this Resource Guide for Planning, Permitting, and Budgeting.

  • Filming Days and Hours
    • For questions on filming days and hours, please visit the 30 Mile Radius and 12 Hour Rule pages. As stated in the Production Handbook in the Safety & Violations section, SFTV has a twelve-hour maximum work day rule. A maximum of 1/2 hour mealtime is the only time that is deducted from the workday. Most productions choose to break for a 1/2 hour meal. In other words, if you break for a 1/2 hour, your workday can be a total of 12 1/2 elapsed hours. If it is a one-hour or more meal break, you still cannot go past the 12 1/2 hours elapsed on set.
  • Casting, Auditions, and Rehearsals
    • Auditions, table reads, and early rehearsals should be conducted virtually. Final rehearsals are allowed on both Main Campus and Playa Vista Campus with a proper location booking.
    • For more information on casting, including how to post on Backstage, click here.
    • For more information on the CFA Casting call, which will help you cast LMU students, click here.
  • Locations
    • ALL LOCATIONS MUST BE PERMITTED (ON-CAMPUS AND OFF) FOR THE APPROPRIATE DATE, TIME AND WORK YOU ARE COMPLETING. Permits for on campus may be completed through Mazevo. Visit FilmLA for off campus permits.
    • All students are required to photograph their location before and after filming for insurance purposes. Review Locations for a more comprehensive guide. You may review the Locations and Location Scouting training for more information.
    • Visit Tech Scouting for a list of location requirements and COVID location considerations to review before booking a space.
    • Check out the new SFTV Location Directory
    • Be judicious when booking your on-campus permit. Have a plan for your start and wrap times. Do consider set-up and wrap-time. If your permit request is 8 hours on the Bluff, we will want to know why you need so much time.
    • For answers about the permitting process and production/location costs, please reach out to Nyla Manuel, and visit the Student Production Office on either campus.
  • Minors
    • For questions on Minors, including working hours, click here. Please refer to your course specific guidelines for minor age limits. All minors working on your set are required to have a studio teacher on-set and guardian on-set. You will need to obtain a minor work permit.
  • Stunts
    • For questions on stunts, click here. All stunt work will require an experienced Stunt Coordinator to be on set.
    • No stunt driving work will be approved.
  • Prop Weapons
    • For questions on prop weapons, as well as a comprehensive breakdown of what can and cannot be used on set, the process of requesting, and information for planning and budgeting, click here.
    • Anytime you have a prop weapon on set, it must be noted on your permit request.
    • An extra level of police, PSAFE notifications, or paid monitoring may be required.
  • Intimacy Work
    • For questions on intimacy work, as well as resources for an intimacy coordinator, click here.
    • Scenes of intimacy and simulated sex to be reviewed and approved individually by the Production Administration Team.
    • An Intimacy Coordinator or crew member on-set with Intimacy Training may be required. 
  • Animals
    • For questions on animals, click here.
    • All animal work must employ a professional animal trainer. 
    • A minimum of 2 weeks lead time is required for Risk Management Approval.
  • Smoke/Smoking
  • There is no form of any smoke, fog, or haze allowed on campus, which includes any LMU stages or black boxes at this time.
    • For questions on smoke/smoking, click here.
  • Water Work/Lifeguards
    • For questions on water work/lifeguards, click here.
    • All cast and crew members working on or near water should exercise caution.
    • If you are on a vessel, all cast and crew MUST wear life vests.
    • If any cast or crew are going into any body of water, a lifeguard must be present. (This includes a pool!)
  • Risk Management
    • For questions on Risk Management, including more information on what is not covered by LMU insurance, click here.
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